An invoice offers consumers a thorough description and pricing of the items or services that you have given them with. If your customers don’t pay you right away, you’ll need an invoice. Using QuickBooks Online, you can see exactly how much money you have coming in from each client as well as when they are due to pay.

Create an invoice in QuickBooks will show you both the money you earned from the sale and the money you owe the client. The built-in payment buttons and automated reminder emails that come with QuickBooks Online help you keep track of your accounts receivable.

Creating invoices in QuickBooks is a simple process. Invoices may be prepared from scratch if you didn’t give the client with an estimate.

  • Enter payment information for an order into QuickBooks
  • An invoice may be generated without the necessity for an estimate. Use these procedures to produce a new invoice if you do not require an estimate.
  • Invoices may be created by clicking on the Create Invoices link.
  • First, pick Customers from the drop-down menu. Then, select Invoices from the first drop-down menu.
  • In QuickBooks Online, create an invoice from scratch. In QuickBooks Online, open a new invoice.
  • Enter New Invoice Details.

The screen in QuickBooks Online that allows you to create an invoice.

Depending on the choices you choose in How to Customize Invoices in QuickBooks, the following are some of the most typical fields you’ll have to fill out:

The invoice will be sent to this client and any associated jobs, if any. If this is a brand-new customer, follow the steps outlined in How to Set Up Customers and choose Add new from the customer drop-down box. A customer’s email, billing and shipping addresses, terms and location should instantly fill when they’ve been chosen.

  1.   As for the day you want to submit this invoice, make sure the invoice date is correct.
  2.   Date of service: Indicate the date on which the service or product was delivered.
  3.   The product or service you gave may be selected from your list of items and services.
  4.   Product/Service Make sure you choose the option to add a new product or service if this is a new product or service and fill out the essential details. The description, rate, tax, and class fields should all be filled up automatically when a product or service has been chosen.
  5.   It is possible to manually enter this value when producing an invoice or it may be computed when converting from an estimate. The amount payable for this product or service is shown as a percentage of the total price. Except in the case of a partial invoice, the complete amount should be included here.
  6.   Quantity: Include the number of units sold for each item or service. Amounts will be computed automatically when you specify the quantity.
  7.   The bottom menu bar of the invoice page has two options: Print or Preview, which will allow you to see a preview of the invoice. When mailing the invoice or needing a paper copy for your records, print the invoice.
  8.   Enter your payment information and select “Save and Close” if you don’t want to send your invoice.

You may email the invoice by selecting the Save and send option from the drop-down menu adjacent to the green Save and close button.

How to customize invoice in QuickBooks to fit your company’s requirements

Invoices can be customized according to your preferences to suit the needs of the time. The following steps should be mastered in order to create and customize invoices.

  • The Create Invoices button may be found on the Home page under the Customers section.
  • Create invoices.
  • In the Create Invoice toolbar, choose Customize. To begin, you’re sent to the Customize Your QuickBooks Forms page. The QuickBooks Forms Window Can Be Customized
  • To change the data layout, click on the Customize Data Layout button. The notice box for the Locked Template appears. Message Template Box Locked
  • Click Make a copy. A duplicate of the regular QuickBooks form is shown in the Additional Customization dialogue box, which may be edited. Additional Dialog Boxes for Customization
  • Form options may be changed by selecting from one of the tabs on the top of the page. To add or delete fields, use the checkboxes in the Header, Columns, and Footer sections.
  • To begin customizing, click on the Basic Customization button.
  • As a part of the Basic Customization, provide your business details.
  • The bare-bones configuration window appears click the Manage Templates link.
  • Type a name for your customized report in the Template Name box in the Manage Templates pane.
  • Click Yes.
  • Using Layout Designer, you can customize the layout and add photos.
  • Resize, add, and align fields in the Layout Designer box as needed.
  • The Window Layout Designer
  • After selecting a field, click Properties to change its design.
  • Add/Remove/Modify
  • Click Add and choose Image to upload an image or logo.
  • Include a Photograph
  • Select the picture you want to use in the Select Image box.
  • Open by clicking on it.
  • Opt for a Picture Window
  • Click OK to close the Properties window.
  • Add/Remove/Change.
  • In the Layout Designer window, an image may be attached to a report form.

In today’s competitive market, businesses might benefit from using QuickBooks online invoicing. In order to be paid, companies must provide invoices to their customers. As evidence of services done and money owing, invoices act as legally binding contracts between a firm and its customers. Invoices may also be used to keep track of sales and money for enterprises.