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Deleting and voiding a check is not in the same line. Voding should be preferred over deleting a check for the latter does little good. Deleting a check keeps room for a number of errors in bookkeeping. Whereas, voiding a check shall mean deleting a particular check with disrupting bookkeeping. Most QuickBooks users have found it easier to void a check in QuickBooks

If you are one such user who wants to know, “how to void a check in QuickBooks”, you are in the right place!

WHAT DOES IT MEAN TO VOID A CHECK IN QUICKBOOKS?

Payment cannot be made with a voided paper check. Both the physical check and the check number are included. Writing “VOID” on a check protects you against fraud. However, clever fraudsters may exploit the check’s details to produce fraudulent checks or set up electronic payments. So be extremely cautious with void checks. The greatest protection for these checks is to destroy or file them securely. But properly voiding and safeguarding paper checks is just one step. Keep a note of the voided check in your accounting system is also important in case someone tries to use it again.

WHY CHOOSE VOIDING A CHECK OVER DELETING IT?

Maintaining proper accounting records by knowing how to void checks in QuickBooks online is essential. By doing so, you guard against fraud and guarantee that your financial statements are always true. This helps keep up with the genuinely of your organization. If you want to get rid of a check on your financial statements, you may delete it, but this degrades your recordkeeping and increases the risk of making mistakes in your accounting. Making it more difficult to find out whether your account has been hacked by deleting checks. Voiding on the other hand does little harm to you and your organisation. Thus ,voiding over deleting a check is wise.However,both deleting and voiding does the same thing by removing the impact of the transaction .

STEPS TO VOID A CHEQUE IN QUICKBOOKS ONLINE?

It is not an herculean task to void a check in quickbooks. To void check in QuickBooks Online, follow the simple and clear instructions provided below.

  • VOID A CHECK THAT HAS ALREADY BEEN RECORDED.

In order to know how to void a check that has been recorded

  • Locate the check that you want to have voided. The quickest and most convenient method to accomplish this is to go to the Check Register.
  • From the Dashboard, either (a) choose Banking from the left-hand toolbar or (b) select the bank account from the Bank Accounts section on the right-hand side of the screen to begin the process.
  • On the next page, choose “Go to Registration.”
  • Find the check you wish to invalidate by searching for it.
  • In the Register, check the box next to the check line and then click the Edit button.
  • Select Void from the drop-down menu at the bottom of the next screen.
  • In the dialogue window, choose “Yes” from the drop-down menu. The alert informs you that the check was cashed to pay a bill in error. When you choose Yes, the payment is canceled, and the bill is changed to reflect that it is open and due on your accounts payable (A/P) statements.
  • Select “OK” from the drop-down menu.

You are good to go . Go through your Check Register one more time. You’ll now notice that the check has been cancelled and the amount has been reduced to zero.

VOID A CHECK THAT HAS NOT BEEN PREVIOUSLY ENTERED.

In order to know “how to void that has not been recorded”

  •     On the Dashboard, click the “New” button, and then pick Check from the drop down menu.
  •     Create the check in the regular manner. Payee name, check number, and the date the check was written are all entered in the appropriate fields.
  •     Check to ensure that you’ve picked the right (d) bank account for your transaction. Although it isn’t very significant, the (e) category must not be left blank. After that, add a $0.00 value in the (f) amount field and make a notation in the (g) description field indicating it is a voided check. Finally, click the (h) “Save and Close” button to save and exit the programme.
  •     Go through your Check Register one more time. You’ll now notice that the check has been cancelled and the amount has been reduced to zero.

CAN A CHECK IN QUICKBOOKS BE UNVOIDED?

Once a check has been voided or canceled in QuickBooks, it is not possible to restore it. This scenario may be rectified if the transaction is accurately re-entered into your account the second time. The following are the measures to take:

  • QuickBooks should be opened first, and then you should locate the transaction that you intend to revoke.
  • After that, choose the More option, which can be found at the bottom of the page.
  • Now is the time to put the history audit in place.
  • Select the View All option to see all of the original information, as well as any adjustments that have been made to them over the transactions.
  • When entering a transaction, it is crucial to create a record that has all of the necessary information.
  • Following that, you must re-enter a transaction that has been invalidated by using the back button in your browser window.
  • The records were automatically updated as a result of the measures that were taken.

When it comes to void a check in QuickBooks, the software has made it simpler to do so in a jiffy and without much fuss while still maintaining the integrity of the business accounting.